RefWorks tutorial: Organizing information
Organizing information about references
All references have a unique Ref ID that is never repeated (even if the reference is deleted). Users can create folders to create separate, searchable sub-collections of their references. In addition, users can create their own descriptors to group sources in other ways. RefWorks also has built-in search and sort tools that can be used to examine a collection of references. This is useful, especially when working with dozens or hundreds of references.
Refworks uses folders to sort references and divide them into categories. Folders are completely under the control of the user except for the two default "views": View All and View Last Imported.
Descriptors are terms that can be used to search and sort a collection of sources. Some descriptors are defined when a reference is imported: Library of Congress subject headings for NUcat references, for example.
Users can also define their own descriptors:
RefWorks' built in search tools (detail, right) will look
for both imported and user-generated descriptors (see
Clicking View All will show you your entire list of references. There is currently no way to view references that are not assigned to any particular folder. For this reason, it is sometimes helpful to sort the collection by RefID or by creation date so that the most recent sources are displayed at the top of the list.
Select the folder you want to view from the View Folder... drop down menu. The name of the folder will appear at the top of the frame. As with View All, checking multiple boxes lets you move, delete, or annotate multiple references.
When importing references (from NUcat, for example), RefWorks stores these references in the folder Last Imported. This is convenient for sorting your latest acquisitions. However, note that importing more sources will remove the previously imported sources (they are not deleted, and can be viewed using View All.)
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